Please note that this function is only enabled if you are an authorized customer.
- You use the approval rules to define who is authorized to grant order approvals and for whom.
- You use the roles you have defined for this assignment.
- To create a new approval rule, go to your account navigation under "Approval rules" - "Create rule".
If you want to create a new rule, the following fields must always be filled in.
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Name (The name of the rule. It is best to choose the naming so that you can immediately recognize what the rule does.)
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Priority (You can use the priority to control which authorization rule takes precedence over others. The higher the number entered, the higher the priority of this rule. For example, if two rules apply, the rule with the higher priority is applied.)
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Gives order approvals (Here you select the role that can grant the approvals | e.g. managing director, purchasing manager, etc.)
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Needs order approvals (Here you select the role that requires approval of the order | e.g. trainee, buyer, etc.)
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Applies to (The selection options would be All orders, in which case it is always applied, or Own condition, which allows you to set up rule-based authorizations)
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Condition (In the dropdown you can choose between different items to determine when the authorisation rule should be applied. You can select Grand Total, Total, Shipping costs, Subtotal of all items, Shipping method used, Payment method used, Total volume of all products, or Total weight of all products.)
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Operator (The selection differs depending on which condition you have previously selected. For example, if you want to react to a sum, "is equal to" or "is greater than or equal to" would be available here. If the condition is dependent on a dispatch type, you can choose between "is one of" and "is not one of".)
- Value (Here you enter a comparison value. If you have selected a sum, you define a monetary value. When comparing to a shipping method, you choose between your shipping methods and for other selections (e.g. volume) you enter the appropriate unit.)
B2B customer accounts can then only order orders with approval.
The main B2B account has the option of accepting or rejecting it.